Product overview
Every Tosai module, and what it does for your clinic
One record per client, shared across every discipline you run. The schedule creates the session, the therapist writes the note against it, and the month's bill is assembled from the sessions that were actually attended.
One child record, every module
Most therapy clinics already have software. The trouble is they have five different pieces of it. The calendar sits in one app, notes are on paper, billing is a spreadsheet, assessment forms are in a filing cabinet, and families get updated over WhatsApp. Information has to be carried by hand between all of them, and some of it never makes the trip. What gets dropped is usually either a bill or a piece of a client's history.
Tosai works from one record per client, and every module writes to that record, whichever discipline the session belongs to. Book a session and you have created the thing a therapist will later attach a note to. That note sits under the month's goals, and those goals are what the family sees in their portal. At the end of the month, the bill is assembled from the sessions marked as attended. Nothing gets typed in twice, and there is nothing to reconcile in the last week of the month.
M·01 — Scheduling & sessions
Each therapist gets a daily and a weekly calendar. You define the session types yourself, per discipline, so an OT assessment, a speech session and a physio review can each carry their own duration and rate. Leave and block-outs live in the same calendar as the sessions, so nobody can be booked onto a day they have already been signed off.
Attendance is marked at check-in, while the child is in the room. That matters more than it sounds, because the session log is what the monthly bill is built from, and a session nobody marks is a session nobody bills.
- Daily and weekly calendar per therapist
- Session types you define, each with its own duration and rate
- Leave, holidays and block-outs respected when booking
- Check-in attendance that feeds billing directly
M·02 — Session notes & therapy goal tracking
Every appointment carries a structured note. The structure is the point. When a note follows the same shape each week, you can put three months of them side by side and see what changed. Free text will not give you that, however well written it is.
Above the notes sit monthly goals for each client. A goal moves from In progress to Achieved, and because it is linked to the sessions worked against it, you can show a family exactly which sessions went into it. When someone asks what has changed since March, you have a record to open instead of a memory to search. Occupational therapy goals are organised across six OT domains.
- A structured note on every appointment
- Monthly goals per client, six domains for occupational therapy
- Session-by-session progress against each goal
- Drafts stay internal until the clinician shares them
M·03 — AI-assisted clinical assessment
An eight-step intake collects developmental, medical, family and language history in a fixed order, so the same ground is covered for every child. The clinician then scores CARS-2 and ISAA inside the app, and can upload a video if they want AI analysis alongside their own observation. What comes out is a full clinical PDF: severity classification, priority domains, a recommended plan and a home programme.
The scoring stays with the clinician, and so does the judgement. The AI writes the report up from figures a qualified professional has already entered. It does not diagnose.
- Guided 8-step clinical intake
- CARS-2 and ISAA scored in the app, side by side
- Optional video upload for AI analysis
- The finished report as a shareable PDF
M·04 — Parent portal
Families get their own login. They can see upcoming sessions, this month's goals and how far along each one is, itemised bills once you have sent them, and any reports you have shared. It takes the place of the running WhatsApp commentary that no clinic can search, and that nobody can hand over when a coordinator resigns.
Nothing reaches a family automatically. Draft notes and internal records stay inside the clinic, and each account only ever covers the one client it belongs to.
- Upcoming sessions and attendance history
- Monthly goals, with what has been achieved so far
- Itemised bills, visible once you send them
- Completed reports, downloadable as PDFs
M·05 — Billing & revenue
Monthly bills are generated from the session log and itemised session by session, so the invoice already agrees with the calendar before anyone checks it. Each bill has a state it moves through: Draft, Sent, Paid, Partial, Overdue. Who owes what has one answer, in one place, instead of one answer per copy of the spreadsheet.
For most clinics this is the module that pays for the subscription. Rebuilding a month of sessions from memory on the last Friday almost always under-bills.
- Monthly bills generated from the session log
- Draft → Sent → Paid / Partial / Overdue
- Overdue amounts surfaced on the admin dashboard
- Amounts in INR, matching how Indian clinics invoice
M·06 — HR & staff management
Salary structures with their change history, expense approvals, leave balances and daily attendance for the whole team, across every discipline. Therapist attendance and the session calendar draw on the same data, so what a therapist costs and what they delivered can be read in one place.
- Salary structures with change history
- Expense claims and approvals
- Leave balances and requests
- Daily staff attendance
Questions about the modules
Do I have to use every module?
No. Most clinics start with scheduling, notes and billing, then turn on the parent portal once the team has settled in. Everything shares the same child record, so switching a module on later does not mean re-entering anything.
Can therapists from different disciplines work on the same client?
Yes, and this is the main reason multi-disciplinary teams move to Tosai. Sessions are booked per therapist against one shared client record, so the OT, the speech therapist and the psychologist all write into the same timeline instead of three separate files.
Which therapy disciplines does Tosai support?
Occupational therapy, speech therapy, physiotherapy, ABA, psychology and special education all run on the same system. Session types, rates and goals are configured per discipline, so each team works the way it needs to while scheduling, billing and family communication stay shared.
See it running your week
A 30-minute demo configured with your session types and rates — not a generic sandbox.